Technical Tips - Backing up and saving your data!
Posted on October 21, 2008
Filed Under Tech Tips |
If you’re like many of us, getting your files organized can be quite a chore.
If so, then you are probably ahead of the game and can easily back up your data for safety.
If not, read on…
Finding what files to back up can be quite a chore if your files are not organized or planned. Many of us save files where ever the application we are using at the time tells us to.
This goes against organization as many applications clutter their own folders with our customized documents. This makes finding these documents difficult and time consuming.
However, if you start off with a plan, and back up regularly you will save yourself headaches and data loss that can also save you allot of money.
First you need a plan:
- Try to organize all files according to Major subject. Example: Plan a folder at the root of your hard drive for your primary business. Example: C:\Real Estate or C:\Consulting
- Next try and organize your Minor subjects. Examples would be (under Real Estate) Buyers, Sellers, Contract Templates, Marketing templates etc.
Continue to organize your Minor subjects into categories and topics. Example categories under Buyers would be Commercial or Residential, other Example Topics under sellers might be: Turtle cove or The Johnsons (using a customer name allows you to add more properties under their topic).
Now that you are organized, backing up your data is quite easy.
If you have a CD or DVD writer, you can simply place a blank CD/DVD in the drive. A dialog will appear asking you what you want to do. Select “Write files with Explorer’ then simply drag your ‘Real Estate’ folder to the CD/DVD drive letter. Right click the drive letter and select ‘Close Session’.
TA DA! Your data is backed up, safe and sound.
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